Talener
- 3-5 years of experience as an Executive Assistant, ideally at a global scale
- Experience managing and coordinating events including researching the selected location, venue selection, vendor selection, booking travel and accommodations, handling contracts, and expense reports
- Familiar with commonly used booking and expense software such as SAP Concur, Net Suite, Salesforce or related products
- Strong communication skills and able to interact and coordinate with travel agents, vendors, and both internal and external stakeholders, ideal candidates will have a proactive attitude and a positive and energetic personality
- Ability to attend events as needed
- Bi-lingual and able to communicate with people across the globe
- Industry experience working for NPO’s or similar foundations / organizations
{“@context”:”http://schema.org”,”@type”:”JobPosting”,”baseSalary”:null,”datePosted”:”2025-04-23″,”validThrough”:”2025-04-23″,”description”:”<div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>Our client is a global NPO organization,</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> they are</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> seeking a</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>n Executive Assistant to their Division Director. This person will be responsible for end-end coordination of monthly meetings around the globe including booking and managing travel and </span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>accommodations</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>. This is a 40 hour / week contract position and candidates can must be local to NYC, while there will be remote work, this person must be able to come on-site as needed.</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;">Job Title:</strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>Executive Assistant </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;">Job Type: </strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>Contract. This will </span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>run through the end of the year</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> with likelihood to be </span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>extended</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;">Location:</strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong>New York City Metro Area – remote flexibility, but only local candidates able to work on-site as needed will be considered</span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;">Required Technology and Skills:</strong></span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span></div><ul fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; margin-top: 0px; margin-bottom: 10px;" type="disc"><li fr-original-style="font-family:serif;font-size:13px;background-color:#ffffff;" style="font-family: serif; font-size: 13px; background-color: rgb(255, 255, 255); box-sizing: border-box;"><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">3-5 years of experience as an Executive Assistant, ideally at a global scale</span></li><li fr-original-style="font-family:serif;font-size:13px;background-color:#ffffff;" style="font-family: serif; font-size: 13px; background-color: rgb(255, 255, 255); box-sizing: border-box;"><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">Experience managing and coordinating events including researching the selected location, venue selection, vendor selection, booking travel and </span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">accommodations</span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">, handling contracts, and expense </span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">reports</span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;"> </span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;"> </span></li><li fr-original-style="font-family:serif;font-size:13px;background-color:#ffffff;" style="font-family: serif; font-size: 13px; background-color: rgb(255, 255, 255); box-sizing: border-box;"><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">Familiar with commonly used booking and expense software such as SAP Concur, Net Suite, Salesforce or related </span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">products</span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;"> </span></li><li fr-original-style="font-family:serif;font-size:13px;background-color:#ffffff;" style="font-family: serif; font-size: 13px; background-color: rgb(255, 255, 255); box-sizing: border-box;"><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">Strong communication skills and able to interact and coordinate with travel agents, vendors, and both internal and external stakeholders, ideal candidates will have a proactive attitude and a positive and energetic </span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;">personality</span><span fr-original-style="font-family:Calibri;font-size:15px;color:#424242;" style="font-family: Calibri; font-size: 15px; color: rgb(66, 66, 66); box-sizing: border-box;"> </span></li></ul><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;">Additional Skills:</strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><ul fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; margin-top: 0px; margin-bottom: 10px;" type="disc"><li fr-original-style="line-height:12.95pt;font-family:serif;font-size:13px;background-color:#ffffff;" style="line-height: 12.95pt; font-family: serif; font-size: 13px; background-color: rgb(255, 255, 255); box-sizing: border-box;"><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'>Ability to attend events as </span><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'>needed</span><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'> </span></li><li fr-original-style="line-height:12.95pt;font-family:serif;font-size:13px;background-color:#ffffff;" style="line-height: 12.95pt; font-family: serif; font-size: 13px; background-color: rgb(255, 255, 255); box-sizing: border-box;"><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'>Bi-lingual and able to communicate with people across the </span><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'>globe</span><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'> </span></li><li fr-original-style="line-height:12.95pt;font-family:serif;font-size:13px;background-color:#ffffff;" style="line-height: 12.95pt; font-family: serif; font-size: 13px; background-color: rgb(255, 255, 255); box-sizing: border-box;"><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'>Industry experience working for NPO’s or similar foundations / </span><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'>organizations</span><span fr-original-style="font-family:'Segoe UI';" style='font-family: "Segoe UI"; box-sizing: border-box;'> </span></li></ul><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;">Rate: </strong></span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>+/-</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>$40</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>/hr</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>.</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> based on experience (</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>W</span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'>2), with Health/Dental/Vision benefits available.</span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span><span fr-original-style="width:33.24pt;" style="width: 33.24pt; box-sizing: border-box;"> </span><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'><strong fr-original-style="" style="box-sizing: border-box; font-family: inherit; font-size: inherit; font-weight: bold;"> </strong></span></div><div fr-original-style="line-height:12.95pt;background-color:#ffffff;" style="line-height: 12.95pt; background-color: rgb(255, 255, 255); box-sizing: border-box; font-family: inherit; font-size: inherit;"><span fr-original-style="font-family:'Segoe UI';font-size:13px;" style='font-family: "Segoe UI"; font-size: 13px; box-sizing: border-box;'> </span></div><div fr-original-style="line-height:107%;font-size:15px;" style="line-height: 107%; font-size: 15px; box-sizing: border-box; font-family: inherit;"><span fr-original-style="font-family:Arial;" style="font-family: Arial; box-sizing: border-box;">If you are interested, please apply directly for immediate consideration or reach out to </span><span fr-original-style="font-family:Arial;" style="font-family: Arial; box-sizing: border-box;">John Higgins at </span><a fr-original-style="" href="mailto:jhiggins@talener.com" style="box-sizing: border-box; background: transparent; color: rgb(0, 112, 192); text-decoration: none; user-select: auto; font-family: inherit; font-size: inherit; cursor: pointer;"><span fr-original-style="font-family:Arial;color:#0563c1;" style="font-family: Arial; color: rgb(5, 99, 193); box-sizing: border-box;">jhiggins@talener.com</span></a><span fr-original-style="font-family:Arial;" style="font-family: Arial; box-sizing: border-box;"> </span><span fr-original-style="font-family:Arial;" style="font-family: Arial; box-sizing: border-box;"> </span></div><div fr-original-style="line-height:107%;font-size:15px;" style="line-height: 107%; font-size: 15px; box-sizing: border-box; font-family: inherit;"><span fr-original-style="font-family:Arial;" style="font-family: Arial; box-sizing: border-box;"> </span></div><div fr-original-style="line-height:107%;font-size:15px;" style="line-height: 107%; font-size: 15px; box-sizing: border-box; font-family: inherit;"><span fr-original-style="font-family:Arial;" style="font-family: Arial; box-sizing: border-box;">#LI-Remote</span></div><div fr-original-style="line-height:107%;font-size:15px;" style="line-height: 107%; font-size: 15px; box-sizing: border-box; font-family: inherit;"><span fr-original-style="font-family:Arial;" style="font-family: Arial; box-sizing: border-box;"> </span></div>”,”employmentType”:”CONTRACTOR”,”hiringOrganization”:{“@type”:”Organization”,”name”:”Talener”},”jobLocation”:{“@type”:”Place”,”address”:{“@type”:”PostalAddress”,”streetAddress”:null,”addressLocality”:”New York”,”addressRegion”:”NY”,”postalCode”:null,”addressCountry”:null}},”title”:”Executive Assistant”,”url”:”https://talener.com/jobs/?cjobid=JH65524349&rpid=1167765&postid=d8lfEyrmQUo”,”identifier”:{“@type”:”PropertyValue”,”name”:”Talener”,”value”:null}}